• Receptionist

    Posted Date 3 weeks ago(9/25/2018 4:50 PM)
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  • Overview

    You take pride in helping to keep the ship running smoothly. Organization? You wrote the book. You perform best when the pressure is on, keeping your cool as you flex and adjust with the dexterity of an ergonomic office chair.


    Smooth sailing doesn’t happen by accident, and careful planning and prioritization is critical to your organization’s efficiency and success. Even the tiniest of details deserves your attention, and you take pleasure in checking “complete” on tasks both big and small.


    Being challenged in a fast-paced environment is as critical to you as the smallest detail in a carefully crafted email. And though you can handle your own, you’re not a lone wolf. You excel best in a supportive, team-based culture.


    Join us and you’ll find fulfillment in helping others achieve success!



     Your Responsibilities Include

    • Greeting guests of the Institute upon arrival
    • Directing each guest to their destination and providing a high degree of hospitality to ensure an outstanding guest experience
    • Fulfilling general administrative duties with a high degree of professionalism, enthusiasm, and ownership. These duties include:
      • Answering the telephone; screen and directing calls; taking and relaying messages.
      • Managing mail shipment and distribution.
      • Processing invoice payments; preparing purchasing card reconciliations and reimbursement forms.
    • Providing ad-hoc support to operations team
    • Maintaining aesthetic of the reception area and other areas frequented by guests



    Required Knowledge and Skills You Bring to the Organization

    • 3+ years of experience as an executive assistant or receptionist in a fast-paced office setting OR 3+ years of experience in a hotel setting as a concierge or front-desk associate
    • High degree of professionalism
    • Customer focus mentality and ability to anticipate needs
    • Excellent oral and written communication skills and a high degree of professionalism
    • Ability to adapt to changing circumstances and take initiative to meet deadlines
    • Strong organizational skills and ability to multi-task
    • Excitement for the ideas of a free society
    • Bachelor’s degree required


    Standout Candidates May Also Bring

    • SharePoint experience
    • Proficiency with Outlook, Word, and Excel or ability to learn quickly 



    About Us


    You’re unique. And we love that about you. We’ve learned that diversity in experiences, perspectives, knowledge and ideas fuels creativity, broadens knowledge, and helps drive success. That’s why we’re proud to be an equal opportunity employer and strive to treat all employees with honesty, dignity and sensitivity. We welcome all qualified applicants regardless of race, color, national origin, ethnicity, religion, sex, pregnancy, sexual orientation, gender, gender expression or identity, age, disability, veteran status, marital status or any other legally protected class. 


    The Charles Koch Institute and the Charles Koch Foundation are working to advance a free and open society that best achieves long-term peace, civility, and mutual benefit. We do this by supporting universities, non-profits, and professional training programs to find the ideas and talent that will stimulate a movement and change the world.


    Because here, your life’s work matters.


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