• Executive Assistant, Multiple Openings

    Posted Date 4 months ago(9/7/2018 10:42 AM)
    Job ID
    # of Openings
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  • Overview

    You are a valued business partner who takes pride in understanding your principal’s business portfolio. Strong in your ability to identify and anticipate needs, you understand that success or failure is determined by thoughtfulness and willingness to execute. As a strategic thinker, you connect task management to organizational priorities with a high degree of confidentiality, sense of urgency, and customer-focus. You enjoy being part of a team of administrative professionals who support one another and find fulfillment by helping others achieve success.


    Does this sound like you? Then we encourage you to apply.


    Our executive assistant needs at the Charles Koch Institute and the Charles Koch foundation are growing quickly in support of our organization’s vision and mission. By applying here, we will consider you for all current openings and future needs.


    Together, we are advancing the vision of a free and open society that best achieves long-term peace, civility, and mutual benefit. Come join us and do the kind of good that matters most.



    Your Responsibilities Include


    • Provide high-level administrative support to key member of leadership team
    • Maintain a deep understanding of priorities in order to allocate principal’s time and resources appropriately
    • Manage calendars, assemble meeting agendas
    • Book and coordinate complex travel, itineraries and logistics
    • Coordinate with internal and external stakeholders, providing prompt and customer-focused service
    • Track ongoing projects and their status; serve as liaison on behalf of your principal
    • Process invoice payments and expense reports
    • Ad-hoc projects as assigned



    Knowledge and Skills You Bring to the Organization


    • 3+ years of experience as an Administrative or Executive Assistant
    • High school diploma or higher level of education
    • Unparalleled attention to detail and an aggressive drive to take initiative, with the professionalism to interact with employees at all levels of the organization.
    • A clear understanding of and excitement for CKI/F’s mission,
    • Ability to think strategically about the principal’s time as an allocation of resources
    • Demonstrated high-level of confidentiality, sense of judgment, ability to improvise and creatively problem-solve while maintaining composure
    • Articulate and concise oral and written communication skills
    • Proficiency with Microsoft Office: Word, Excel, Outlook (including expertise with Outlook’s calendar function), and PowerPoint



    Standout Candidates May Also Bring


    • Proficiency with Concur Expense Management software.
    • Proficiency with Salesforce.



    About Us


    You’re unique. And we love that about you. We’ve learned that diversity in experiences, perspectives, knowledge and ideas fuels creativity, broadens knowledge, and helps drive success. That’s why we’re proud to be an equal opportunity employer and strive to treat all employees with honesty, dignity and sensitivity. We welcome all qualified applicants regardless of race, color, national origin, ethnicity, religion, sex, pregnancy, sexual orientation, gender, gender expression or identity, age, disability, veteran status, marital status or any other legally protected class. 

    The Charles Koch Institute and Charles Koch Foundation are working to advance a free society that best achieves long-term peace, civility, and well-being. We do this by supporting universities, non-profits, and professional training programs to find the ideas and talent that will stimulate a movement and change the world. 

    Because here, your life’s work matters.


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